Create a GL Transaction Profile

A General Ledger (GL) transaction profile represents a repeatable GL transaction in your GL system. Each GL transaction profile references a transaction type, the credit and debit accounts, and any custom attributes. If the GL transaction profile includes liability assets, you must select the Is Deferred setting and specify a breakage account.

Procedure

  1. In General Ledger Info, on the GL Transaction Profiles tab, click New GL Transaction Profile. Optionally, click in the row of an existing GL transaction type to create a new GL transaction type from an existing one.
  2. Initially Name is empty, enter a unique value.
    The name should identify a use case to associate with the GL transaction profile.
  3. (Optional) Initially Description is empty, enter descriptive information about the item.
  4. (Optional) Initially External ID is empty, enter any alphanumeric character to serve as a unique ID on this pricing object. The External ID can be used for any reason that is meaningful to your implementation of MATRIXX Engine. External IDs are saved to the pricing configuration file and loaded into the Pricing database.
  5. Click Create.
  6. In Start Date/Time, use the date picker to select the date on which the object becomes active in the Pricing database and is first available for use, or enter the date in the format YYYY-MM-DD. Optionally, enter a time for when the object becomes active. The default start date/time is 2000–01–01 00:00:00. If applicable, the range in which the start date/time must fall is listed. For example:
    • Select a date on or before 2021–12–01.
    • Select a date on or after 2020–01–27.
    • Select a date between 2000–01–02 and 2021–10–04.
    Note: If you are creating a new revision of this object, the start date/time must be after the start date/time of the preceding revision and before the start date/time of the next revision. If you are making a copy of this object, the start date/time is not copied. The new object is the first revision, so it has the default start date/time of 2000–01–01 00:00:00.
  7. Click Save.
  8. Click New GL Transaction Data.
  9. When the GL Transaction Data page opens, all fields are initially empty. Select the GL account types for the transaction profile:
    1. In Debit Account Type, click a GL account type to debit from the menu.
    2. In Credit Account Type, click a GL account type to credit from the menu.
    3. (Optional) In Breakage Account Type, select a GL account type to use for realizing unearned revenue from the menu. This setting is used if the transaction profile includes deferred Revenue.
    4. In GL Transaction Type, click a GL transaction type from the menu.
    5. (If necessary) Click the Is Deferred box if the GL transaction profile includes deferred revenue.
  10. (Optional) Add custom attributes to the GL transaction profile in Custom Attributes and Values.
    • As the field is initially empty, select CustomEventGlInfoAttr or another custom MDC from the Custom Attribute Template menu.
    • The Value field is initially empty. Enter values as needed for the fields that appear.
    • Repeat as necessary.
  11. Click Save.
    GL Transaction Profile Edit lists the new GL transaction data in GL Transaction Data.